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CCL Corner

Club Administration Forms

Review these samples and ideas to help your 4-H club:

4-H Program Covid Memo July 2020

Community Club Leader Volunteer Job Description   Interested adults are to fill out this form and submit to the 4-H office staff. Potential Club Leaders are interviewed as part of the application process.

Community Leader planner sample 2017-2018

SB Project Description Sheet This is an example of a complete project list that would be prepared by June for the members to select the projects they are interested in joining for the new program year.

Sample! Enrollment Form - Gonzales 4-H (excel)   This a shorter version of a project list.

Outreach goal planner 2020-2021

4-H Volunteer positions proposed 2020 This is a list of volunteer jobs that a club could use to encourage more adult volunteers.

4-H Project Talk Form    Use this form to keep the Project Talks meaningful, educational and organized.  After the member uses the form, it could be turned into the Vice President and saved until the end of the year for Record Book verification.

4-H Club Management training - generic

Survey - member - Chualar

Survey - Parent - Chualar

 New family resources, Club Calendars and club newsletters

New family packet - state

Welcome Packet Monterey County 2017 revised

New family infomation sheet This is a blank form to give to new families.

Sample letter for new families  Welcome Letter BV

sample letter for new families  Spring 4h welcome letter 2018-19

Welcome to beginning 4h   Powerpoint from Chualar

Buena Vista Beginning 4H Project Syllabus (3)

Club Calendar sample - Chualar

Club Calendar sample - Spring

Club Calendar sample - Buena Vista

Newsletter sample spring- Lockwood

Newsletter sample fall - Lockwood

Officers, Officer Advisor and resources

Beginning of the year forms 2020-2021

Club memo checklist beg of year 2020-21

Club Info form 2020 fillable    Or Club Info form 2020 Word

Secretary labels 2020-2021 PDF or, Secretary labels 2020-2021 Word

Treasury labels 2020-21 PDF Or, Treasury labels 2020-21

ADA Accomdations form fillable   Or, ADA Accomdations form PDF

Bank Account Information Sheet 2020-2021 fillable   Or, Bank Account Information Sheet 2020-2021 PDF

COVID sample budget PDF  Or, COVID sample budget

Mo Co 4-H Covid Club Checklist June 2020

Other forms or samples

CV TOC secretary Table of Contents sample Carmel Valley

table of contents Treasurer book sample - Spring

Club Officer training letter - BV

Spring 4-H Officer Retreat 2018

Table of Contents Secretary's book sample - San Benancio

Executive Board meeting agenda sample - Buena Vista

Officer contract - Chualar

Executive Board meeting agenda sample - San Benancio

Officer Meeting Agenda - Chualar  sample of an Executive Board or Officer Meeting

Officer Mid Year Agenda - sample  

Officer ideas:

New Member Greeter Roles sample New Member Officer roles

Activity Officers 2016-2017 sample ideas

Roller skating social flyer - Chualar  Healthy Living sample

Roller Skating Oct 2016 flyer  Healthy Living sample

Correspondence Report - Lockwood sample

CV corrospondance sample of writing correspondence

RO school sample ltr

RO Business sample ltr


Club Meeting Planner - KCR sample

Club Meeting Planner - Lockwood sample

Annual Club Planner sample - Chualar

Annual Club Planner sample - Mission

Outreach Planner and Outreach Methods sample's and ideas

Each club turns in a Planner at the beginning of the year and what was completed as the Outreach Methods at the end of the year.

Outreach Planner sample - Mission

Outreach methods sample - Mission

Sample  Outreach goal planner Chualar

Sample  Outreach goal planner Gonzales

Sample    Outreach - Lockwood letter

Sample   Outreach - Lockwood meeting poster

Club Committees

Sample! Committee Sign Up Sheet  blank

Committee Sign up sheet- Spring  Spring sample using Shutterfly

committee signup - Lockwood  Sample from Lockwood

  Committee Chair checklist_2015   revised from Buena Vista! To give to each youth Chair before the committee begins

Committee overview

Committee chair roles

Committee planner & wrap up form


Club Scholarships

Sample!  BV Scholarship Form (Leadership) revised  Used for all leadership events

Sample! SB 4-H Senior Scholarship sample

Sample!  Spring 4H SLC Scholarship App 2016 used for State Leadership Conference.