CLUB EVENT OR COMMITTEE DESCRIPTIONS

CLUB EVENT OR COMMITTEE DESCRIPTIONS 
for County Council funded events 2012-2013

Sign up list goes around to during County Council meeting in the Summer so that clubs have time to commit themselves and their members to the new year.  Listing of clubs sign ups will be posted on each council agenda as a reminder.

EVENTS:

ACHIEVEMENT NIGHT  & Dance 9/22/12 – An awards ceremony for the end of the 4-H year where county year pins, record book awards and star ranks are handed out.  Club to book facility, put event in county News Notes, send email invite to all clubs, plan theme of night.  The “old” All Star or TLAW  “may”  be the master of ceremony, and may put a power point of pictures together.  Otherwise, the club is to prepare presentations. The new All Star(s) and TLAW(s) are announced.  Leaders with significant years are also recognized.  The primary members get certificates.  1 club)  Budget $225 for facility and $150 for pins  5:30- 6:30pm

County wide dance- A  dance open to all enrolled 4-H members to be held after Acheivement Night in the same facility.  Club books a DJ, provide a dinner type food for members, drinks, games or activities  for non-dancers, provides adult chaperones for the night and hosts a sign in and sign out registration at the door.  Take photos of the evening for news Notes. .  (1 club)  7pm- 8:30pm  $500 for music and food, drinks, cake or other.

BOWL- A-RAMA – A county wide fun day to get clubs and members together for some friendly competition at the bowling alley!   Some type of Leadership activity takes place 1 hour before that is open to the members and optional (1 club) Budget pays for games?

Fantastic 4-H FIELD DAY - Held to involve members in judging activities:  such as poster contest, dessert contest, judging contest, livestock judging and vegetable judging.  This event also requires registration and tabulation.  Clubs must sign up to help to participate.   Budget $500

Club 1 Oversees all

Club 2 Judging and Tabulation

Club 3 Poster contest and Registration

Club 4 Dessert contest or interview contest 

Club 5 Livestock Judging or Vegetable Judging

Club 6 Entertainment area or Fashion Revue or Round Robin event

Club 7 Lunch

COUNTY PRESENTATION NIGHT – An evening where members can give a presentation (a speech sharing or showing how to do something).  Each club is required to send judges.  The county provides the paperwork support while the hosting club helps with the logistics.  ( 4 clubs) Budget $500

Club 1 Overall

Club 2 dinner

Club 3 Tabulations

Club 4 Entertainment 

SECTIONAL PRESENTATION DAY – Every 3 years this job rotates among the counties.  Monterey County 4-H will be in charge spring 2013. A club is needed to put together an even that is similar to Presentation Night listed above. Budget $300 

(3) FARM DAYS – A club takes animals to the location (either the Monterey County Fairgrounds, Salinas Valley Fairgrounds or the Grower’s Cooler in Salinas) to share with the visiting third graders.  Posters may be made to tell about the animal while the 4-Her can tell about their experiences in 4-H.  (1 club each) (Does this meet the need for 4-H?)

RECORD BOOK JUDGING – A committee to review the record books, assign numbers and divide unto categories for judging.  Each club submitting record books must send judges. (1 club) Budget $150

COMMITTEES:

COUNTY EXPANSION & REVUE – According to 4-H State Policy every county 4-H program must have an Expansion and Review Committee.  This committee is to serve as an advocate for underserved and underrepresented populations while ensuring the Extension program practices nondiscrimination and equal opportunity.  The other roles of the committee are to promote 4-H involvement and raise awareness of available services and programs.  The committee would be responsible for program marketing plan, designing program features, and critically reviewing progress towards program goals.  The County Expansion & Revue Committee must meet at least once a year, ideally twice and report at the Leader’s Council meetings.  ( 1 club)

As needed EMERALD STAR PROJECTS - A committee from a club to interview Emerald Star applicants, go over their application and approve the project.  After the project is completed the committee meets with the Emerald Star applicant for an exit interview to go over their self evaluation to either approve or deny their emerald star rank.  Stars are handed out upon completion of the project and are not saved until Achievement Night.  ( 1 club)

INCENTIVES & RECOGNITION – The Incentives and Recognition Advisory Committee reviews, formulates and evaluates 4-H Youth Development Incentives and Recognition, including youth, volunteer and staff statewide recognition.  The committee also takes into account the following priorities as identifying and formulating non-competitive recognition while creating and coordinating new opportunities for members and volunteers.  ( 1 club)

SCHOLARSHIP – A committee to go over the scholarship applications, set up interview times and interview the applicants.  The committee determines the amount of each scholarship, depending on 4-H activity and the number of applicants.  (1 club)  should this go back to a Council Ad Hoc committee?

New ideas

Salinas Valley Fair Food Booth?

Livestock Bowl- 1 club creates a Livestock Bowl for 3 age catagories.  Teams consist of at least 2 but no more than 4 players.  No more than 6 teams in any age category.  Club provides study manual 2 months prior to events.  All teams must be sign up  2 weeks prior to event.  Club proides  facility, light refreshments, prizes, judges, entry forms.  May be a  part of another event Budget $250 for printing, refreshments and prizes 

California Centennial committee- California will celebrate its 100^th anniversary 2012-2013.  1 club will develop ideas such as  activities, community service, donations, drives and or challenges for all clubs to take part in.  Budget $150

Small Animal Field Day- 1 club to create a field day for Poultry, Rabbits and cavy.  Events may include costume contests, poster contests, identification games,  non competitive showmanship or showmanship skills, photo entries and so on. Responsible to finding facility, providing refreshments (or for sale), may include a 4-H “whites” swap.  Budget $400

Club Training Day-  Newer members and new officers receive free training day.  1 club to bring 4 educational training sessions together.  Could include – Record Books review, understanding club rules and by-laws, best ice breakers, Junior and Teen Leader empowerment Budget $200

County Pride Day- 1 club plans a day of community service type activities such as making blankets for foster children, sanitary kits for Veteran’s in homes, place mats for seniors in facilities, pet food for animal shelters,  Military letters to mail etc   Budget $600

Food Preservation Day-  1 club to find location with kitchen.  Plan to allow members to at least  “learn” to make fruit leather, beef jerky, refrigerator pickles, jam, jelly etc in rotating sessions.

Participants pay a fee at door but council pays for samples and examples Budget $100

Could be included in another planned day

END OF EVENT REPORT