Community Club Leader Corner
Club Administration Forms
Review these samples and ideas to help your 4-H club:
Community Club Leader Volunteer Job Description Interested adults are to fill out this form and submit to the 4-H office staff. Potential Club Leaders are interviewed as part of the application process.
Community Leader planner sample 2021-2022
SB Project Description Sheet This is an example of a complete project list that would be prepared by June for the members to select the projects they are interested in joining for the new program year.
Sample! Enrollment Form - Gonzales 4-H (excel) This is a possible paper version of project enrollment held in June.
4-H Volunteer positions proposed 2020 This is a list of volunteer jobs that a club could use to encourage more adult volunteers.
4-H Project Talk Form Use this form to keep the Project Talks meaningful, educational and organized. After the member uses the form, it could be turned into the Vice President and saved until the end of the year for Record Book verification.
4-H Club Management training - generic
Survey - member - Chualar sample
Survey - Parent - Chualar sample
San Benancio club survey sample
New family resources, Club Calendars and club newsletters
Welcome Packet Monterey County 2017 revised
New family infomation sheet This is a blank form to give to new families.
Aromas family letter sample for follow up
Sample letter for new families Welcome Letter BV
sample letter for new families Spring 4h welcome letter 2018-19
Welcome to beginning 4h Powerpoint from Chualar
Buena Vista Beginning 4H Project Syllabus (3)
Club Calendar sample - Chualar
Club Calendar sample - Buena Vista
Newsletter sample spring- Lockwood
Officers, Officer Advisor and resources
Secretary labels 2020-2021 PDF or, Secretary labels 2020-2021 Word
Treasury labels 2020-21 PDF Or, Treasury labels 2020-21
ADA Accomdations form fillable Or, ADA Accomdations form PDF
Bank Information sheet 2021-2022
Officer Training
Exe Board Summer training KCBR 2024
Exe Board Traning KCR sample 2024
Club Meeting Agenda samples:
San Benancio meeting agenda and minutes sample
Club meeting Minutes samples
Chualar meeting minutes sample
Other forms or samples for officers:
Officer Election ballot Officer Election process handout from LSU
SB4H Officer Positions written sample
table of contents Treasurer book sample - Spring
Secretary Book Table of Contents - SB
Correspondence report - Lockwood 2024
Officer or Executive Board Agendas
Buena Vista Exe Board monthly meeting examples 2022
Chualar Executive Officer meeting agendas 2022
Natividad Officer meetings sample 2022
Officer Meeting Agenda - Chualar sample of an Executive Board or Officer Meeting
Club Officer training letter - BV
Spring 4-H Officer Retreat 2018
Executive Board meeting agenda sample - Buena Vista
Chualar Exe Board meeting sample
Executive Board meeting agenda sample - San Benancio
Mid Year Officer Review
Officer Mid Year Agenda - sample
San Benancio Mid year review sample 2021
San Benancio Mid year review sample 2023
Greenfield Mid year review agenda 2024
Officer ideas:
New Member Greeter Roles sample New Member Officer roles
Activity Officers 2016-2017 sample ideas
Roller skating social flyer - Chualar Healthy Living sample
Roller Skating Oct 2016 flyer Healthy Living sample
Correspondence Report - Lockwood sample
CV corrospondance sample of writing correspondence
Club Planners:
San Benancio Annual Club Planner sample
Club Meeting Planner - KCR sample
Club Meeting Planner - Lockwood sample
Annual Club Planner sample - Chualar
Annual Club Planner sample - Mission
Outreach Planner and Outreach Methods sample's and ideas
Each club turns in a Planner at the beginning of the year and what was completed as the Outreach Methods at the end of the year.
Outreach Planner sample - Mission
Outreach methods sample - Mission
Sample Outreach goal planner Chualar
Sample Outreach goal planner Gonzales
Sample Outreach - Lockwood letter
Sample Outreach - Lockwood meeting poster
Royal Oaks school letter RO Business sample ltr
Royal Oaks business letter RO school sample ltr
Club Rules, Project Rules & Contracts
Project Rules vegetable Judging - Chualar
Project Rules sample - San Benancio
Club Committees
Sample! Committee Sign Up Sheet blank
Committee Chair checklist blank sample
Committee sign up San Benancio example
committee signup - Lockwood Sample from Lockwood
Committee reports samples Natividad 2024
Committee overview Forming committees handout
Committee chair roles Handout from Wisconsin to help committees
Committee planner & wrap up form sample organizing documents
Club Treasury & Financial Forms
appropriate Club_budget_expedatures 2018 Please read this memo from the County 4-H office when planning a club budget
club budget_descriptions expendatures - generic Try this easy to use sheet to work through the budget line items with the officers
Aromas donation letter sample
Sample! Request for Reimbursement from Club Treasury - Buena Vista 4-H (excel)
Sample! Reimbursement Form - Mission 4-H(excel)
Club inventory of club items - Lockwood
Club Inventory beef sample - Lockwood
club inventory photos sample -Lockwood
Project Leader resources
4-H Volunteer Postion Description - Project Leader
Project attendance blank sample
4H Jr or Teen Leader Planner - Bunea Vista blank sample
4H Project Leaders - KCBR sample
2016 MCF Fair Rabbit exhibitor checklist Bunea Vista
Monterey County New Family Guide for new families or Beginning 4-H
Beginning 4-H project rules and meetings Here is a sample of what a Beginning 4-H Project can plan for a year from Chualar.
Star Rankings San Benancio here is a sample of Star Ranks handout for new members in projects
Club Installation & Activities
Puzzle Pieces Officer Installation Ceremony - King City Blue Ribbon 4-H
Cookie Theme Officer Installation - King City Blue Ribbon 4-H
Candy Bar Officer Installation - King City Blue Ribbon 4-H
M&M Officer Installation - King City Blue Ribbon 4-H
Breakfast Cereal Officer Installation - King City Blue Ribbon 4-H
Club Scholarships
Sample! BV Scholarship Form (Leadership) revised Used for all leadership events
Sample! SB 4-H Senior Scholarship sample
Sample! Spring 4H SLC Scholarship App 2016 used for State Leadership Conference.