Club Administration Forms
Review these samples and ideas to help your 4-H club:
Community Club Leader Volunteer Job Description Interested adults are to fill out this form and submit to the 4-H office staff. Potential Club Leaders are interviewed as part of the application process.
SB Project Description Sheet This is an example of a complete project list that would be prepared by June for the members to select the projects they are interested in joining for the new program year.
Sample! Enrollment Form - Gonzales 4-H (excel) This a shorter version of a project list.
4-H Volunteer positions proposed 2020 This is a list of volunteer jobs that a club could use to encourage more adult volunteers.
4-H Project Talk Form Use this form to keep the Project Talks meaningful, educational and organized. After the member uses the form, it could be turned into the Vice President and saved until the end of the year for Record Book verification.
Survey - member - Chualar sample
Survey - Parent - Chualar sample
New family resources, Club Calendars and club newsletters
New family infomation sheet This is a blank form to give to new families.
Aromas family letter sample for follow up
Sample letter for new families Welcome Letter BV
sample letter for new families Spring 4h welcome letter 2018-19
Welcome to beginning 4h Powerpoint from Chualar
Officers, Officer Advisor and resources
New! Use the online form for submitting some Club Information https://surveys.ucanr.edu/survey.cfm?surveynumber=35226
Other forms or samples
Officer Election ballot Officer Election process handout from LSU
SB4H Officer Positions written sample
CV TOC secretary Table of Contents sample Carmel Valley
Officer Meeting Agenda - Chualar sample of an Executive Board or Officer Meeting
New Member Greeter Roles sample New Member Officer roles
Activity Officers 2016-2017 sample ideas
Roller skating social flyer - Chualar Healthy Living sample
Roller Skating Oct 2016 flyer Healthy Living sample
CV corrospondance sample of writing correspondence
Club Meeting Planner - KCR sample
Outreach Planner and Outreach Methods sample's and ideas
Each club turns in a Planner at the beginning of the year and what was completed as the Outreach Methods at the end of the year.
Sample Outreach - Lockwood letter
Royal Oaks school letter RO Business sample ltr
Royal Oaks business letter RO school sample ltr
Club Rules, Project Rules & Contracts
Committee Sign up sheet- Spring Spring sample using Shutterfly
committee signup - Lockwood Sample from Lockwood
Committee Chair checklist_2015 revised from Buena Vista! To give to each youth Chair before the committee begins
Committee overview Forming committees handout
Committee chair roles Handout from Wisconsin to help committees
Club Treasury & Financial Forms
appropriate Club_budget_expedatures 2018 Please read this memo from the County 4-H office when planning a club budget
club budget_descriptions expendatures - generic Try this easy to use sheet to work through the budget line items with the officers
Aromas donation letter sample
Project Leader resources
Project attendance blank sample
4H Jr or Teen Leader Planner - Bunea Vista blank sample
4H Project Leaders - KCBR sample
Beginning 4-H project rules and meetings Here is a sample of what a Beginning 4-H Project can plan for a year from Chualar.
Star Rankings San Benancio here is a sample of Star Ranks handout for new members in projects